Purchasing Clerk

Mandarin Oriental, Tokyo is looking for a Purchasing Clerk to join our Purchasing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Tokyo renowned for its sophisticated luxury and award-winning service, is located in the prestigious Nihonbashi district. A true culinary destination, it features a selection of worldclass dining experiences set against stunning views of the city skyline and Mt. Fuji.

About the job

Based at the Mandarin Oriental, Tokyo / within the Purchasing Department in Tokyo, the Purchasing Clerk is responsible for performing the day-to-day Store functions and transfers for the hotel’s Purchasing Department in accordance with Mandarin Oriental, Tokyo’s purchasing standards and specifications.

The Purchasing Clerk reports to Purchasing Assistant Manager.

As Purchasing Clerk, you will be responsible for the following duties:

Store & Issuing

• Ensure the proper organization of and smooth running of all activities of the Beverage and General store while ensuring that all store requisitions are complied with in a timely manner.
• Control goods in it the store’s custody and prevent loss through theft and spoilage.
• Ensure that proper storeroom temperature is maintained at all times.
• Ensure that proper authorisation is obtained before the release of goods.
• Ensure that all store requisitions are correctly and completely posted to the computer system and checked by third person in Purchasing Department.
• Ensure that lock and key control is strict and goods are only issued to authorised personnel as approved by Management.
• Ensure that all store areas are kept in hygienic condition and a strict cleaning schedule is enforced to achieve this goal.
• Ensure that all inventories are kept at the optimum level.
• Check that all goods received are in good condition, covered by approved purchase orders and issued in the required quantity and quality.
• Check stock levels and where applicable, advise the Purchasing Manager/Asst. Purchasing Manager that the user department will need to initiate additional purchases if the level falls below the minimum re-order quantity.
• Assist the Purchasing Manager during the month-end inventory with inventory control tasks.

General

• Report for duty punctually wearing the correct uniform and nametag at all times.
• Perform work tasks in any section of the Purchasing Department as necessary.
• Perform any reasonable functions as requested by the Purchasing Manager.
• Comply with all legislation affecting the operation, including licensing regulations, health regulations and company FLHSS regulations.
• Maintain a high standard of personal appearance and hygiene at all times.
• Adhere to the company rules and regulations contained in the hotel’s employee handbook.
• Respond to changes in the departmental function as dictated by the industry, company and hotel.
• Carry out any other reasonable duties and responsibilities as assigned by the Purchasing Manager.

Communication and Relationship

• Foster teamwork within the department and between departments.  Always keep in mind that colleagues in other departments are our internal guests.
• Foster courteous working relationships with colleagues and suppliers, keeping in mind professional ethics that need to be practised at all times.
• Assist team members whenever necessary.
• Continuously suggest ways of improving processes and methods in order to improve on efficiency and productivity.
• Always be proactive and self-motivated.

Learning and Development

• Actively participate in all training activities

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• A competitive salary and benefits packages
• Social Insurance Plan – Employees Health Insurance and Employees Welfare Pension Insurance (if applicable)
• Labour Insurance Plan

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