Payroll Manager/ General Cashier

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

A stunning fusion of modern design with stylish oriental flair, Mandarin Oriental, New York features 244 elegant guestrooms and suites — all with breath-taking views of Manhattan and Five-Star hospitality. Luxurious amenities include MO Lounge, all-day dining overlooking Central Park and the Manhattan skyline; a 14,500 square-foot Five-Star Mandarin Oriental Spa; and a state-of-the-art fitness center with a 75-foot lap pool. In addition, there is premium meeting and event space, including a 6,000 square-foot pillar-less ballroom with three walls of windows overlooking Central Park.

About the job

Based at the Mandarin Oriental New York within the Accounting Department in New York City, the Payroll Manager/ General Cashier is responsible for assisting the Director of Finance & Assistant Director of Finance in managing, preparing, transmitting & analysing the weekly payroll for all positions in the Hotel (Union & Non-Union).  In addition, this individual will be responsible for the management and audit of all Hotel Cash Banks & Daily Deposits, and their respective reporting & analysis. This individual will provide meaningful suggestions for improvements and problem solve, whenever necessary, to assist the Finance Department in achieving their financial & overall Goals.

The Payroll Manager/ General Cashier reports to the Assistant Director of Finance.

As Payroll Manager/ General Cashier, you will be responsible for the following duties:

• Establishes accurate hard copy and electronic up to date payroll information files for all current and newly hired personnel to provide for proper withholding of required and/or authorized deductions
• Maintains accurate records regarding vacation, sick time and other payroll related benefits, verifies that accruals for same are sufficient to meet liability
• Maintains liaison status between Finance & Human Resources to ensure constant communication of pertinent employee information to ensure accuracy of Payroll records
• Establishes & Maintains security procedures designed to ensure the confidentiality of all payroll related information
• Transmits weekly payroll & status change information to contract payroll processor in a timely manner
• Maintains manual and/or electronic payroll reporting processes, information and equipment daily
• Monitors reporting of tips by employees in designated categories, calculates requirements to ensure that amounts reported are sufficient to meet those established by governmental mandate
• Supervises preparation of payroll related documentation, reviews same to ensure accuracy before submittal to contract payroll processor
• Audits pay checks and related documentation prepared by contract payroll processor, confirms accuracy of all materials and obtains appropriate approvals prior to distribution of pay checks
• Prepares check request for payroll deposits, deduction remittances, withholding and Social Security tax payments
• Prepares payroll reconciliations, accruals and analytic reports for the End of Month Closing, and as required

• Other duties as assigned

General Cashier responsibilities:

• Oversees cashier activities to ensure adherence to policies and procedures for cash handling operations
• Retrieves cashier deposit envelopes from drop safe on a daily basis; audits for accuracy
• Prepares cashier “due back” envelopes whenever necessary to maintain cashier bank total
• Balances & reconciles daily cash & checks to posted revenues, and prepares bank deposits.
• Organizes and maintains records/files for cashier deposit envelopes, daily deposit log sheets, and cash deposit records
• Prepares daily and monthly cashier over/short report(s), assists cashier when necessary to determine cause, informs management, recommends corrective actions
• Performs “surprise audits” on all House Banks on a monthly basis
• Maintains & Inventories General Cashier bank, primary operating fund bank of Hotel
• Anticipates cash requirements, prepares and transmits necessary change requests to bank in order to provide cashiers with sufficient operating funds
• Disburses petty cash funds, when presented with properly prepared and signed petty cash voucher
• Maintains petty cash disbursement records, transmits same to Assistant Controller for ledger posting
• Issues and controls all cashier house banks, controls vault combination and keys
• Maintains records and contracts for all cashier house banks, and provides Human Resources with copies as necessary
• Verifies all Foreign Exchange Rates computed on foreign currency exchange funds and arranges for conversion
• Prepares all End of Month Reconciliations for the cash accounts and Journal Entries to assist in Closing Process
• Other duties as assigned

The above is not an all-inclusive list of job duties and responsibilities. Mandarin Oriental, New York reserves the right to add, delete, change or modify the job duties and responsibilities described in this job description at its discretion with notice.

As Payroll Manager/ General Cashier, we expect from you: 

• Bachelor’s degree in accounting, Finance or Business related field of study
• Three to five years prior experience managing payroll preparation for large multi-unit operation
• Thorough knowledge of Federal and State withholding requirements, Wage and Labor laws
• Proficiency in computer software, specifically, Payroll/Time and Attendance software (Timesaver & EBS)
• Strong Proficiency in Excel and all other Windows based applications
• Effective management, leadership, organizational and communication skills
• Ability to work flexible schedule to include weekends and holidays

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programs for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay program offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programs are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.

Pay and Benefits:

•  Salary: $95,000-$110,000 per year
• A competitive benefits package, including health, dental and vision, 401(K), etc

It is Company policy to comply with the Americans with Disabilities Act, including by providing reasonable accommodations that do not constitute an undue hardship on the Company. Colleagues or candidates should direct requests for accommodation to the Director of People and Culture.

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