Mandarin Oriental Hotel Group is looking for a Legal Secretary to join our Legal Department team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world's most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Hotel Group Corporate Office, London serves as a key hub supporting the Group's operations, development and corporate functions across Europe, the Middle East and Africa. Our colleagues work closely with teams around the world to support the continued growth and success of one of the most respected luxury hospitality brands globally.

About the job
Based within the Legal Department in London, the Legal Secretary is responsible for providing comprehensive secretarial, administrative and legal support to the Legal Department, with a particular focus on EMEA-based colleagues. The role supports legal documentation, contract execution, records management and day-to-day departmental operations.

This position is a legal administration and support role and is not designed as a legal training programme or pathway to qualification as a solicitor or lawyer.
The Legal Secretary reports to the Group Counsel.

As Legal Secretary, you will be responsible for the following duties:

• Provide secretarial and administrative support to the Legal Department, including travel arrangements, expenses and invoice processing.
• Assist with the preparation, formatting, execution and filing of legal documents, contracts, resolutions and correspondence.
• Coordinate document execution processes through DocuSign and maintain accurate execution records and completion logs.
• Maintain organised legal records, documentation and filing systems, ensuring information is stored accurately and readily accessible.
• Manage legal records and documentation across internal systems including SharePoint, Diligent and DocuSign.
• Monitor shared legal inboxes and support general departmental administration and information requests.
• Support the Legal Department with document tracking, reporting and administrative projects as required.

As Legal Secretary, we expect from you:

• Previous experience in a legal secretarial or legal administrative support role.
• Strong organisational skills, attention to detail and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills in English, with the ability to handle confidential information professionally and discreetly.
• Proficiency in Microsoft Office applications, particularly Word, Outlook and Excel.
• Experience with legal document execution processes, records management and administration.
• Experience supporting an in-house legal team and working with document management systems, DocuSign and Diligent is advantageous.
• An interest in legal administration and operational support within an in-house corporate environment.

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it's important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Health & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.

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