• This job is based in Hong Kong.
• Provide Dedicated Personal Assistance: Schedule and coordinate meetings, arrange business travel itineraries, and prepare expense reports with precision for the SVP.
• Expense and Invoice Handling: Manage the processing of invoices, prepare expense reports, and ensure accuracy in cost recharge documentation.
• Logistics Coordination: Collaborate with the warehouse team to manage the end-to-end logistics of global material distribution.
• Inventory Oversight: Monitor merchandising stock levels, handle replenishment efficiently, and produce accurate stock reports.
• Travel Support: Coordinate team travel arrangements, ensuring seamless planning and execution.
• General Administrative Support: Handle miscellaneous administrative tasks such as updating awards records, maintaining contact lists, and supporting day-to-day operations as needed.
• Team Collaboration: Assist the Brand team with ad hoc projects, ensuring tasks are completed on time and aligned with departmental goals.

Minimum Job Requirement

Educational Background

• A diploma or degree in Business Administration, Office Management, or a related field is preferred.

Experience

• At least 3-4 years of proven experience in administrative support / personal assistant roles, preferably in an international or multicultural work environment.

Skills

• Strong organisational and multitasking skills with the ability to prioritise effectively.
• Strong command of written and spoken English, with the ability to communicate effectively across different nationalities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office management software.
• Basic accounting principles is an advantage.

Attributes

• Proactive and detail-oriented, with a high level of accuracy in handling documents and reports.
• A problem-solver with a resourceful approach to tasks.
• Team-oriented and collaborative, with strong interpersonal skills.
• Adaptable and flexible, capable of managing ad hoc responsibilities and working in a fast-paced environment.
• Trustworthy, with the ability to handle sensitive information and maintain confidentiality.