With more than 350 colleagues, we are seeking Purchasing Manager with the passion to deliver the best service and exceed our guest’s expectations.

The Company

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the world’s most prestigious hotels and resorts. The Group now operates or has under development 41 hotels with more than 11,000 rooms in 25 countries in key business and leisure destinations.

The Hotel

Renowned Parisian designers Gilles & Boissier, have created a sophisticated residential design for the 100 rooms and 53 suites, including several one-of-a-kind specialty suites, featuring unique design elements inspired by the hotel’s historic connections to the city, Spanish culture and art.

With a stunning and meticulous restoration that celebrates César Ritz’s pioneering spirit, a prestigious central location, five restaurants and bars overseen by one of Spain’s most celebrated chefs and exceptional leisure and wellness facilities, Mandarin Oriental Ritz, Madrid is set to become the city’s most luxurious hotel.

Scope of Position

The Director of Purchasing works closely with various departments in sourcing products, supplies, materials and equipment. Negotiates the most cost-effective purchases according to the specifications, gives advice to department heads on new trend of products and supplies, manages inventory control to meet departments needs and supervises the operation and all colleagues in the Materials Management, Receiving and Storeroom.

Reporting Line/s

The Purchasing Manager reports directly to the Director of Finance. Apart from managing the Materials Management department, he also oversees the Storeroom and Receiving.

Duties and Supporting Responsibilities

1. Responsibilities

• Prepares and analyses proposals and determines appropriate selections of suppliers based on the company standards and requirements.
• Negotiates cost effective purchases for all supplies and services in compliance with all MOHG guidelines and quality specifications with a strong focus on sustainability.
• Examines and reviews proposed products and services to determine compliance with departmental specifications or standards, suggests substitute items when beneficial.
• Analyses market conditions in relation to recent and current purchases.
• Reviews vendor / contractor history to determine that they are capable of producing the goods and services required.
• Leads and Manages the Contract Tenders Procedure.
• Reviews the requests and specifications recommended by department heads to determine whether quality level described is appropriate for intended use and whether specifications are cost effective.
• Standardizes items in common use to eliminate unnecessary variations/features and lower costs through bulk purchasing.
• Analyses trade journals, catalogues, directories and other technical material with respect to market, price conditions and new releases or innovations.
• Initiates and implements research of new products and technologies to reduce procurement costs and to improve the quality of the goods and services purchased.
• Supervises monthly inventories.
• Reviews stock inventory levels and purchase patterns to optimize purchases.
• Supervises and conducts regular checks to ensure top quality according to HACCP guidelines, especially in perishable items.
• To train and enforce purchasing procedures and planning of all departments and outlets.
• Set up maximums and minimums for the storage items.
• Establishes daily market list for all fresh perishable items such fruit, dairy, seafood and meat and the dry goods or groceries list, where the quality will be selected with the approval of the F&B Manager.
• Identifies the F&B Nominated Suppliers list with a Purchasing Taskforce Committee, the process will include blind tasting, butcher test…The final decision will be documented.

• Prepares necessary purchasing documents in accordance with procurement requirements.
• Checks and approves purchase orders ensuring compliance with budget targets prior the review by Director of Finance and General Manager.
• Maintains library of resource materials.
• Prepares and maintains updated all records, logbooks journals, involving purchasing standard and procedures.
• Provides to Accounting with all required and approved documentation, so that procurement of materials and services may be placed, shipped, and paid in a timely manner.

• Develops specific departmental goals and plans.
• Close and effective communication and interaction with all departments.

• Establishes reviews of Storeroom / receiving officers for effectiveness, efficiency, and compliance with established rules and regulations.
• Maintains and reviews personnel files.

Requirements

1. Mandatory

• Bachelor’s degree. Preferably in Accounting & Finance.
• Previous experience as Purchasing Manager of 5 years.
• Experience in Leading Teams for a minimum of 3 years.
• Demonstrated experience in Projects Management and organization.
• Previous experience in contract negotiation.
• Knowledge in HACCP guidelines.
• Proficient in written and spoken English.
• Prioritization skills; ability to meet deadlines; excellent communication skills.

2. Desirable

• A second foreign language.

If you’re enthusiastic to contribute in a fast-paced environment with Finance dynamics, please apply the post.