Duties and Supporting Responsibilities

• Handle all incoming and outgoing correspondence for sales team.
• Collect and sort out all daily incoming mail, telex and fax especially in the morning session due to the accumulation of overnight correspondence.
• Prepare attendance records .
• Attend weekly Sales & Marketing meetings and bi-weekly business development meeting and prepare minutes.
• Handle expense reports for sales team.
• Arrange appointments for sales managers.
• Keep mailing list up-to-date.
• Keep trace file up-to-date.
• Prepare contracts for sales managers
• Handle communication with clients on behalf of sales personnel or in their absence.
• Assist other Sales and Marketing staff with administrative work when necessary.
• Prepare travel arrangements for Sales and Marketing personnel.
• Ensure that overall secretarial/administration task in the Sales & Marketing office are well understood and followed up.
• Perform other tasks, projects and assignments as designated by Hotel Management

工作职责/职位描述

• 处理销售队伍所有来往信函。
• 收集所有日常往来信件、电报和传真等，并对其分类，尤其是早上必须检查所有夜间收到的文件。
• 负责准备考勤表。
• 参加每周市场销售会议和每两周一次的业务拓展会议，并负责会议纪要。
• 处理销售人员的报销和汇总。
• 为销售经理安排拜访行程。
• 不断更新邮件通讯录。
• 持续更新跟踪文案。
• 为销售经理准备销售合同。
• 在销售人员外出的情况下，代表销售人员与客户沟通协调。
• 必要时，协助其他销售部人员完成行政工作。
• 负责市场销售部人员的差旅安排。
• 确保理解和跟进市场销售部办公室所有的秘书/行政工作。
• 执行任何管理层委托的工作。

岗位要求：

• 大专以上学历，酒店管理专业、具备行政工作经验者优先
• 有酒店行业从业经验者优先
• 精力充沛且有很强的服务意识
• 能以专业的沟通和互动的方式与客户、同事及领导用普通话、英文沟通
• 具备良好的客户服务、人际交往及个人展示的技巧