Purchasing Clerk

Mandarin Oriental Muscat is looking for a Purchasing Clerk to join our Purchasing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional. 

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Muscat

Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.

For those seeking a luxury living experience in one of Muscat’s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group’s legendary service, world-class amenities and sweeping sea or mountain views.

About the job

Based at the Mandarin Oriental Muscat within the Purchasing Department in Muscat, the Purchasing Clerk is responsible for The Purchasing Clerk assists the Purchasing Manager and Assistant Purchasing Manager in the day-to-day purchasing operations and to ensure that all departments in the hotel have adequate supplies to perform their duties in an efficient manner.

The Purchasing Clerk reports to the Assistant Purchasing Manager.

As Purchasing Clerk, you will be responsible for the following duties:

• Maintaining a good relationship with all departments and suppliers.
• Working closely with all departments to fulfill their needs as requested by them, liaise with them on routine basis to procure the items with highest quality while constantly searching for the lowest price.
• Work with stores and receiving, helping each other when needed.
• To assist the Assistant Purchasing Manager and Purchasing Manager for day-to-day purchasing functions.
• Ensure that all purchase order requests are properly completed and approved before the items are purchased (issuance of purchase order).
• Negotiate food and beverage prices, place required daily food orders and ensure prompt delivery.
• Place regular liquor, beer, wine and soft drink orders as required.
• Assist in general store, spa, engineering related and NIP purchase requests as needed.
• Obtain the necessary authorization from the Director of Finance and General Manager prior to processing the orders.
• Obtain competitive price quotations and confirm purchase availability.
• Assist Accounts Payable in researching any discrepancies on invoices.
• To obtain and update the item prices in MBT
• Assist in obtaining the quotations for all non-food and engineering items as needed.
• Process and file all purchase orders and keep proper records for future audit.
• Maintain credit applications and vendor information, always update in system.
• Maintain HACCP standards at all levels – from product sourcing to storage etc.
• To perform any other duties that may be assigned from time to time by management.

As Purchasing Clerk, we expect from you: 

• Excellent verbal and written communication skills, with proven negotiation skills.

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Proficient with Microsoft Office Suite or related software.

• Bachelor’s degree in related field required.

• At least 1 year of experience in related field required.

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.

We’re Fans. Are you?