The Materials Agent will report to the Materials Manager and forms part of the Materials Management team who ensures all materials’ procurement and purchasing processes follows the best practices in relations to purchasing controls, quality, cost and inventory management. 

The Role of the Materials Agent - Receiving 

• Assist team members whenever necessary in order that the job gets done
• Comply with all legislation affecting the operation, including licensing regulations, health regulations and fire and safety regulations
• To continuously suggest ways of improving processes and methods in order to improve on efficiency and productivity
• To adhere to all operating standards and procedures in the areas of receiving, storing and issuing
• To understand and practice the Mandarin Oriental standards
• Ensure that all incoming goods are covered by a purchase order, a market list or a supplementary food order
• Ensure that all incoming goods are of the required quantity and quality
• If technical knowledge or professional judgement is required to assess the quality, then refer to the relevant section for opinion and approval of acceptance
• To identify discrepancies/ inconsistencies in quality, quantity and description of goods received and report immediately to Materials Officer/ Director of Materials Management
• Make sure established receiving procedures are adhered to and report any irregularities noted to superior immediately
• Keep the receiving area clean, hygienic and presentable at all times
• Check the maintenance of all equipment and request repair of all damages immediately
• Ensure that all incoming goods are directed to their respective destinations as soon as possible
• Organize the stores; control goods in its custody and prevent loss through theft and spoilage
• Ensure that proper storeroom temperatures for different food stocks are maintained at all times to prevent spoilage
• Ensure that proper authorization is obtained before the release of goods