Summary

• The incumbent will be an integral member of the Global Industry Partners (GIP) team who proactively provides administrative and organizational support to the VP Sales & Marketing, Greater China and their subordinates.
• Perform tasks as assigned in order to achieve teams’ goals and profitability for the company.

Key Responsibilities

1. Provide all-rounded co-ordination works and administrative support to VP Sales & Marketing, Greater China
2. Coordinate and manage VP Sales & Marketing, Greater China’s calendar, travel and accommodation arrangement, meetings and T&E reimbursement as assigned
3. Liaise and align team schedules amid various priorities and urgencies
4. Track projects to ensure reasonable prioritization with respect to deadlines and ongoing developments
5. Handle correspondences and replies directed to the VP Sales & Marketing, Greater China and acts as the contact point between internal/external stakeholders
6. Perform research and prepare all required documents, reports and presentations
7. Maintain integrity and confidentiality in day-to-day operations
8. Organize team information and generate reference tools for easy use and optimized efficiency
9. Assist VP Sales & Marketing, Greater China with preparation of annual GIP sales budgets, CAPEX and BSCs
10. Coordinate HR and Finance related administration, tools (PageUp, Docusign etc) and paperwork to ensure company compliance
11. Instruct MOHG - Finance regarding budget allocations, payment of invoices, staff expenses and travel arrangements
12. GIP administration including expenses, sick leave and annual leave as appropriate
13. Provide administrative support to GIP Lead as appropriate including assisting with ad hoc projects and new initiatives
14. Manage any ad hoc request and projects from VP Sales & Marketing, Greater China where applicable
15. To participate, and keep up to date on, all MOHG automation training and procedural changes as directed by MOHG and VP Sales & Marketing, Greater China

Qualifications 

• Bachelor’s degree or equivalent professional experience 
• 3 years in a corporate environment
• Relevant administrative role, regional and sales experience desirable
• A detail-oriented individual who can work independently with minimal supervision and exercise professional discretion
• Ability to be flexible, agile, multitask and prioritize tasks
• Communication skills: Possess strong verbal and written skills, other European/Chinese languages a bonus
• Excellent time management and well-developed organizational skills
• Confident in the role of a “gatekeeper” by handling ad hoc tasks, proactively communicating changes, and anticipating and responding to scheduling conflicts
• MS Office competent (Excel, PowerPoint etc)
• Team Player with positive can-do attitude