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Human Resources Executive

Apply now Position: Human Resources Executive
Job no: 525876
Employment type Full time
Property / Office: Mandarin Oriental, Jakarta
Location: Jakarta, Indonesia
Department: Human Resources, Non-Management (Experienced)

Duties and Responsibilities

  • To ensure in coordinating and conducting all job search activities (networking, printing of ads both newspaper and internet), including but not limited:
  • To create job postings
  • To determine where to advertise open positions
  • To ensure in maintain MOHG Recruitment website and responsible for updating, changing or revising website with communication to MOHG.
  • To conduct all initial interviews (telephone/in-person) of all colleagues up to the level of Manager and follow the MOHG guidelines.
  • To make recommendations of all interviewed candidates for further consideration, set up all additional interviews as necessary; track applicant flow progress/data including of elimination from process with appropriate notification of rejection.
  • To coordinate all recruitment actions and follow-ups with appropriate Department Head and Executive Committee member.
  • To prepare regular report in order to understand the track of hiring.
  • To ensure the maintenance of the hiring database; talent pool/hold, black-listed if any.
  • To ensure the Colleague Data Maintenance in connection with necessary new hire paperwork in order for the candidate to initiate work.
  • To ensure the creation and the data tracking of Colleague's personal file, both in the system and hard copy.
  • To ensure the data updating of each colleague in both system filing and hard copy filing.
  • To ensure the collecting of appraisal in all stages of all colleagues.
  • To input the appraisal, result in the system for supervisory level, and to get the form signed by Director of Colleague Services.
  • To coordinate and communicate any necessary note in the appraisal, i.e. related to employment issues, development or any particular issues such as retention.
  • To ensure all termination paperwork is properly completed (i.e. exit interview, return of all hotel issued property, locker inventory, etc).
  • To oversee performance of Colleague Service Officer - Employment, provide support as needed.
  • To participate with the Director of Colleague Services in the preparation of Human Resources annual budget.
  • Assist in all colleague recognition programs to include Colleague of the Quarter, birthday parties, Monthly Colleague Party and any Colleague social activities.
  • Assist in the preparation of all necessary reports to MOHG (Group Director of Human Resources) turnover/retention, etc.
  • Maintain the MOHG/MOJKT Recruitment website.
  • Maintenance of Human Resources Information System (HRIS), inclusive of audits.
  • Ensure security and confidentiality of all information throughout the hotel.
  • Assist and participate in training programs to include all socialization programs and LQE’s.
  • Maintain colleague turnover for MOJKT.
  • Maintain all costs that potentially effect bottom line
  • Support the Colleague Services Manager in Community programs.
  • Support the Colleague Services Manager in evaluation and recognition programs for colleagues.
  • Perform other Colleague Service duties as requested by Colleague Services Manager or Director of Colleague Services.

 

 

Requirements:

  • A minimum of 3 years in development and managing of a luxury property.
  • Must possess excellent knowledge of all departments internally.
  • Must possess ability to coordinate with multiple tasks.
  • Must possess ability to develop subordinates.
  • Computer literacy to include: Microsoft Word, Excel, PowerPoint, Microsoft Outlook, digital system  etc.
  • Excellent communication skills both written/verbal.
  • Proficient in written and spoken English.
  • Problem solver.
  • Requires high levels of interaction with all colleagues. Exchanging ideas, information and opinions with others to formulate programs and arrive jointly at decisions, conclusions and solutions.
  • Possess high degree of stamina, agility and flexibility.
  • Able to present themselves with an uplifting personality as well as presenting a high degree of confidentiality.

 

 

 

 

Advertised: SE Asia Standard Time
Applications close: SE Asia Standard Time

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