Duties and Responsibilities

• Prepare colleague letter
• Process all colleague movements on Bimsa System
• Promotion/Transfer
• Salary Increase for new position
• Only Salary Increase without different job title
• Update employee personal details on Bimsa System, including address, bank details etc.
• Leaver Procedure
• References: Respond to all reference requests for current colleagues, ex-colleagues and other employers in a timely manner (Administration/ References)
• Compile payroll reports and ensure accuracy before month end submission to Finance Department
• Complete filing of documents on colleague file on a weekly basis
• Assist HR Recruitment with sending and chasing response to job offers
• To prepare contracts for joining colleagues and gather all necessary
• Process purchase orders for HR needs on Material Control system
• Prepare new starter forms and Social Security enrolment
• Prepare new starter ID cards, fan pins and name tags as required
• To prepare monthly birthday cards and collect management signatures ready for distribution
• Coordinate leaving gifts for colleagues/ Managers and long service awards
• Design posters, presentation for colleague events and general colleague meeting
• Assist and organise colleague social events
• Assist Human Resources with ad hoc projects
• Conduct yearly audit to ensure all important documents are complete in employee’s file, such as passport copy, visa copy, signed contract, handbook and company policy acknowledgement.
• Order flowers for colleagues in special occasions.  Receipt need to be printed and hand it over to Director of Human Resources.
• To gather all necessary signatures on HR forms as required
• To carry out any other reasonable request as directed by your manager.

Requirements

• Bachelor Degree or Diploma in Human Resources, Business or Hospitality Management
• At least 1 year of relevant experience in luxury community management or luxury hotel management as HR/Training Assistant or Coordinator
• Excellent communication skills in all aspects: verbal, written and non-verbal
• Professional and appropriate business appearance and presentation
• Quality driven with a passion for excellence.
• Must possess excellent organizational and administrative skills and interpersonal skills
• Approachable, open-minded and fair
• Prior Hotel experience would be an advantage
• Additional languages would be beneficial