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Human Resources Clerk

Apply now Position: Human Resources Clerk
Job no: 510970
Employment type Full time
Property / Office: Mandarin Oriental Bosphorus, Istanbul
Location: Istanbul, Turkey
Department: Non-Management (Experienced), Human Resources

Duties and Responsibilities

  • Prepare colleague letter
  • Process all colleague movements on Bimsa System
  • Promotion/Transfer
  • Salary Increase for new position
  • Only Salary Increase without different job title
  • Update employee personal details on Bimsa System, including address, bank details etc.
  • Leaver Procedure
  • References: Respond to all reference requests for current colleagues, ex-colleagues and other employers in a timely manner (Administration/ References)
  • Compile payroll reports and ensure accuracy before month end submission to Finance Department
  • Complete filing of documents on colleague file on a weekly basis
  • Assist HR Recruitment with sending and chasing response to job offers
  • To prepare contracts for joining colleagues and gather all necessary
  • Process purchase orders for HR needs on Material Control system
  • Prepare new starter forms and Social Security enrolment
  • Prepare new starter ID cards, fan pins and name tags as required
  • To prepare monthly birthday cards and collect management signatures ready for distribution
  • Coordinate leaving gifts for colleagues/ Managers and long service awards
  • Design posters, presentation for colleague events and general colleague meeting
  • Assist and organise colleague social events
  • Assist Human Resources with ad hoc projects
  • Conduct yearly audit to ensure all important documents are complete in employee’s file, such as passport copy, visa copy, signed contract, handbook and company policy acknowledgement.
  • Order flowers for colleagues in special occasions.  Receipt need to be printed and hand it over to Director of Human Resources.
  • To gather all necessary signatures on HR forms as required
  • To carry out any other reasonable request as directed by your manager.


  • Bachelor Degree or Diploma in Human Resources, Business or Hospitality Management
  • At least 1 year of relevant experience in luxury community management or luxury hotel management as HR/Training Assistant or Coordinator
  • Excellent communication skills in all aspects: verbal, written and non-verbal
  • Professional and appropriate business appearance and presentation
  • Quality driven with a passion for excellence.
  • Must possess excellent organizational and administrative skills and interpersonal skills
  • Approachable, open-minded and fair
  • Prior Hotel experience would be an advantage
  • Additional languages would be beneficial

Advertised: GTB Daylight Time
Applications close: GTB Daylight Time

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